Council Meeting – 12th June 2024
To Members of the East Hanney Parish Council:
YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council
on Wednesday 12th June 2024 at 7.30pm
to be held in the Olde Hanney Room, Hanney War Memorial Hall
for the purpose of conducting the following business:
Press and members of the public:
Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
- To receive apologies for absence
- To receive any Declarations of Interest from Councillors relating to items on the Agenda
3. To facilitate public participation with regard to items on the agenda. Anyone wishing to address the Council will be given three minutes to do. The public participation period shall not exceed 30 minutes.
- To receive updates from District Councillor.
- To receive updates from County Councillor.
- To confirm the accuracy of the minutes of the last meeting of the Council
- Update on the Clerk position and possible alternatives
- To agree next steps on the pavilion, they are to commission professional services and pre planning advice from The Vale
- To review the Councillor’s Responsibilities.
Councillor | Area of Responsibility |
Stephen McKechnie
|
Liaison with District and County Councils.
Parish Council representative on the Hanney War Memorial Hall Operations Committee (as Chairman) |
Paul Aram
|
Playing field and sports club development and associated projects
Annual litter pick; |
David Kirk
|
Scrutiny
Leadership of the East Hanney Neighbourhood Plan Steering Group |
Dickon Green
|
Community Safety,
Resilience, Highways. (Neighbourhood Action Group and Speedwatch, Parish Council representative on the Emergency Planning Committee, Fix My Street Womble) |
Garth Dennill
|
Parish Council representative on the Hanney War Memorial Hall Operations Committee; Allotments; Footpaths |
Vacant
|
Public Open Spaces – including Parish Council assets.
|
Jennifer Small
|
Environment and Biodiversity
|
Rosie Reed
|
Internal accounts checker
Playgrounds within the Parish Local group liaison |
- To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:
Project | Status | Next Step/s |
Car Park | Incorrect Car Park Grid used, ODS to replace.
Retention being held until this is completed. Total adjusted order value £182,613.07 (net), total paid to date £173,482.42 (net). Amount due on completion £9,130.65+VAT. |
Requested this be done in the school holidays. ODS are waiting for the correct grid from the supplier (lead time 12 weeks). Must be completed by 1st September. Advised that the grids have arrived and SM has asked works to be completed by the agreed time. Works due to start on 29/07/24 for three weeks |
Bird Boxes | At Cllr McKechnie’s house | To be installed. |
Rosie B’s S106 Land Transfer | Solicitors appointed. Awaiting progress.
Land adjacent to Dandridge’s Close under a separate title deed. Legal costs for land transfer to be paid by Vistry. It is not possible for PC is to be a Director of the Management Committee. Commuted Sum is index linked. The play area will be taken over once the legal handover has taken place. |
SM has agreed via our solicitors to the amendment to allow boundary changes by Vistry, but and only if they boundaries have not been erected as per planning agreement. AS agreed in the May meeting. |
Fox | Fox has been installed. Retention to cover outstanding items – awaiting Kompan to complete. Clerk emailed Steve Sylvester (Director) 15/4/24.
Kompan have now raised an order for works to be undertaken FOC. |
Amount due on completion (£1230.77+VAT). Advised painting completed on Monday 3rd by Kompan. Are we happy that the works are complete? |
Cricket Nets | Awaiting rescheduled date to June due to ground conditions. | Still awaiting start date |
Biffa Bin | New bin requested to replace one with broken lid | Update? |
Defibrillator | Awaiting installation following building works. | Register on WebNos/The Circuit. |
Height Barrier | Quote from ODS accepted. Moss Green confirmed. £2653.09 barrier + £550 signs to be invoiced separately from the car park/MUGA. | Awaiting installation. SM agreed at the end of the car park rectification in August 24 |
Land Transfer/Registration | Clerk unable to find anyone who is aware of the agreement from the PC to take over the land on the A338 outside Dandridge Close. | Clerk to write to OCC to request that they install the bus stop as selected by the PC in December 2020. |
Title Deeds | Title Deeds obtained. In OneDrive | Council address needs updating with HM Land Registry |
Sports Pavilion | To agree to engage with an architect | |
Art Bollards | The artist is to design and creation of the features, the Parish Council will arrange for installation.
Request artists to send proposals to the Clerk and Cllr Green by 30th June 2024 to provide these for review. Cllr Green to review these. |
Clerk to communicate this to interested parties. |
Holmes Gardens Hedging | To be purchased (2024-04 item 10) |
- To receive the quote to replace the Playground Gates and action (Cllr Green)
- Finance
- To consider and approve invoices for payment and to review payments made since the last meeting:
- To note any receipts
- to consider any grant applications received
- Planning Applications
- To consider all recent applications received from Vale of White Horse District Council on the attached schedule and any other planning applications received between the circulation of this agenda and the meeting.
- To note Lawful Developments, Amendments and Discharge of Conditions
- To NOTE Decisions of the Local Planning Authority
- To note the date of the next normal meeting – Wednesday July 11th 2024 at 7:30pm
All proposals for the next agenda to be submitted to the Clerk by 2nd July 2024