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Council Meeting – 17th July 2024

To Members of the East Hanney Parish Council:

YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council

on Wednesday 17th July 2024 at 7.30pm

to be held in the Olde Hanney Room, Hanney War Memorial Hall

for the purpose of conducting the following business:

 

Press and members of the public:

Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.

 

  1. To receive apologies for absence

 

  1. To receive any Declarations of Interest from Councillors relating to items on the Agenda

 

3.    To facilitate public participation with regard to items on the agenda.  Anyone wishing to address the Council will be given three minutes to do.  The public participation period shall not exceed 30 minutes.

  1. To receive updates from District Councillor.
  2. To receive updates from County Councillor.
  3. To confirm the accuracy of the minutes of the last meeting of the Council
  4. Update on the Clerk and RFO position
  5. Update on the meeting with TOE and consider the next steps (JS)
  6. Consider a change to the mowing plan on Kings Leases (JS)
  7. Agree to pay for the printing of the NP up to £500 (DK)
  8. Update on Speed survey along the Steventon Rd (DG)
  9. To agree to insure the playground at Rosie B’s prior to our ownership (SM)
  10. To agree the annual donation to the Hanney Flood Group of £1500
  11. To discuss the changing of the posts outside 32 Hunter Close
  12. To agree to the quotations for the installation of new playground gates, the purchase of which has been agreed in the last meeting.
  13. To agree dates to meet with developers of the land south of the Steventon Road (SM)
  14. To agree dates to meet Sovereign re the Hanney Depot (SM)
  15. Agree to complete the survey into OCC Local Flood Risk Management Strategy Consultation closing date 23/08/24
  16. Current Councillor Responsibilities.
Councillor Area of Responsibility
Stephen McKechnie

 

Liaison with District and County Councils.

Parish Council representative on the Hanney War Memorial Hall Operations Committee (as Chairman)

Paul Aram

 

Playing field and sports club development and associated projects

Annual litter pick;

David Kirk

 

Scrutiny

Leadership of the East Hanney Neighbourhood Plan Steering Group

Dickon Green

 

Community Safety,

Resilience,

Highways.

(Neighbourhood Action Group and Speedwatch, Parish Council representative on the Emergency Planning Committee, Fix My Street Womble)

Garth Dennill

 

Parish Council representative on the Hanney War Memorial Hall Operations Committee; Allotments; Footpaths
Vacant

 

Public Open Spaces – including Parish Council assets.

 

Jennifer Small

 

Environment and Biodiversity

 

Rosie Reed

 

Internal accounts checker

Playgrounds within the Parish

Local group liaison

  1. To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:
Project Status Next Step/s
Car Park Incorrect Car Park Grid used, ODS to replace.

Retention being held until this is completed. Total adjusted order value £182,613.07 (net), total paid to date £173,482.42 (net).  Amount due on completion £9,130.65+VAT.

Requested this be done in the school holidays. ODS are waiting for the correct grid from the supplier (lead time 12 weeks). Must be completed by 1st September.  Advised that the grids have arrived and SM has asked works to be completed by the agreed time. Works due to start on 29/07/24 for three weeks
Bird Boxes At Cllr McKechnie’s house To be installed.
Rosie B’s S106 Land Transfer Solicitors appointed.  Awaiting progress.

Land adjacent to Dandridge’s Close under a separate title deed.

Legal costs for land transfer to be paid by Vistry.

It is not possible for PC is to be a Director of the Management Committee.

Commuted Sum is index linked.

The play area will be taken over once the legal handover has taken place.

 

SM has written to Yasmin Farzana to get an update. Documents have been exchanged completion report due any day

Fox Fox has been installed. Retention to cover outstanding items – awaiting Kompan to complete. Clerk emailed Steve Sylvester (Director) 15/4/24.

Kompan have now raised an order for works to be undertaken FOC.

Amount due on completion (£1230.77+VAT). Advised painting completed on Monday 3rd by Kompan.,  SM has request  paint codes and reported the broken rope
Trim trail/gym To agree the location along the western edge of Kings Leases PA to establish the distance required from the new pitches
Defibrillator Awaiting installation following building works. Register on WebNos/The Circuit.
Height Barrier Quote from ODS accepted.  Moss Green confirmed. £2653.09 barrier + £550 signs to be invoiced separately from the car park/MUGA. Awaiting installation. SM agreed at the end of the car park rectification in August 24
Land Transfer/Registration Clerk unable to find anyone who is aware of the agreement from the PC to take over the land on the A338 outside Dandridge Close. Clerk to write to OCC to request that they install the bus stop as selected by the PC in December 2020.
Title Deeds Title Deeds obtained.  In OneDrive Council address needs updating with HM Land Registry
Sports Pavilion To agree to engage with an architect
Art Bollards The artist is to design and creation of the features, the Parish Council will arrange for installation.

Request artists to send proposals to the Clerk and Cllr Green by 30th June 2024 to provide these for review.  Cllr Green to review these.

Clerk to communicate this to interested parties.
Pavilion The construction of a sports pavilion Contact The Vale for pre planning advice, and contact architects

  1. Finance
    1. To consider and approve invoices for payment and to review payments made since the last meeting:
    2. To note any receipts
    3. to consider any grant applications received, to reconsider Marie Curie and a DV charity from the previous month
  2. Planning Applications
    1. To consider all recent applications received from Vale of White Horse District Council on the attached schedule and any other planning applications received between the circulation of this agenda and the meeting.

 

  1. To note Lawful Developments, Amendments and Discharge of Conditions

 

  1. To NOTE Decisions of the Local Planning Authority

 

  1. To note the date of the next normal meeting – Wednesday August 14th 2024 at 7:30pm

All proposals for the next agenda to be submitted to the Clerk by 6th August 2024

Documents

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