Council Meeting – 8th May 2024
To Members of the East Hanney Parish Council:
YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council
on Wednesday 8th May 2024 at 7.30pm
to be held in the Olde Hanney Room, Hanney War Memorial Hall
for the purpose of conducting the following business:
Press and members of the public:
Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
- Election of Chair.
- To elect the Chairman for the forthcoming year
- The Chairman to sign the Declaration of Office Form
- Election of Vice Chairman
- To elect the Vice Chairman for the forthcoming year
- To receive apologies for absence
- To receive any Declarations of Interest from Councillors relating to items on the Agenda
5. To facilitate public participation with regard to items on the agenda. Anyone wishing to address the Council will be given three minutes to do. The public participation period shall not exceed 30 minutes.
- To receive updates from District Councillor.
- To receive updates from County Councillor.
- To confirm the accuracy of the minutes of the last meeting of the Council
- Update on the Clerk position and possible alternatives
- To review the Councillor’s Responsibilities.
Councillor | Area of Responsibility |
Stephen McKechnie
|
Liaison with District and County Councils.
Parish Council representative on the Hanney War Memorial Hall Operations Committee (as Chairman) |
Paul Aram
|
Playing field and sports club development and associated projects
Annual litter pick; |
David Kirk
|
Scrutiny
Leadership of the East Hanney Neighbourhood Plan Steering Group |
Dickon Green
|
Community Safety,
Resilience, Highways. (Neighbourhood Action Group and Speedwatch, Parish Council representative on the Emergency Planning Committee, Fix My Street Womble) |
Garth Dennill
|
Parish Council representative on the Hanney War Memorial Hall Operations Committee; Allotments; Footpaths |
Hamish Gowen
|
Public Open Spaces – including Parish Council assets.
|
Jennifer Small
|
Environment and Biodiversity
|
Rosie Reed
|
Internal accounts checker
Playgrounds within the Parish Local group liaison |
11. Governance:
- To receive the Internal Audit report
- To complete section 1 of the Annual Governance and Accountability Return (AGAR)
- To complete section 2 of the Annual Governance and Accountability Return (AGAR)
- To note the dates of the Notice of Electors Rights
- To approve the redaction of signatures on the AGAR and other documents on the website.
- To approve the Risk Assessment for 2024-25
- To consider any training offered by OALC and SLCC (sent to Councillors by email)
- To confirm whether the criteria for the General Power of Competence have been met and if so, to re-declare the General Power of Competence
- To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:
Project | Status | Next Step/s |
Car Park | Incorrect Car Park Grid used, ODS to replace.
Retention being held until this is completed. Total adjusted order value £182,613.07 (net), total paid to date £173,482.42 (net). Amount due on completion £9,130.65+VAT. |
Requested this be done in the school holidays. ODS are waiting for the correct grid from the supplier (lead time 12 weeks). Must be completed by 1st September. |
Bird Boxes | At Cllr McKechnie’s house | To be installed. |
Noticeboard | Installed. | Disclaimer/contact details to be put in. Cllr Aram has got the sign to put up. |
Rosie B’s S106 Land Transfer | Solicitors appointed. Awaiting progress.
Land adjacent to Dandridge’s Close under a separate title deed. Legal costs for land transfer to be paid by Vistry. It is not possible for PC is to be a Director of the Management Committee. Commuted Sum is index linked. The play area will be taken over once the legal handover has taken place. |
|
Fox | Fox has been installed. Retention to cover outstanding items – awaiting Kompan to complete. Clerk emailed Steve Sylvester (Director) 15/4/24.
Kompan have now raised an order for works to be undertaken FOC. |
Amount due on completion (£1230.77+VAT). |
Cricket Nets | Awaiting rescheduled date to June due to ground conditions. | |
Bin Repairs | Shield Group have been given the tool and instructions. | New catches to be installed by Cllr Green. |
Biffa Bin | New bin requested to replace one with broken lid | |
Defibrillator | Awaiting installation following building works. | Register on WebNos/The Circuit. |
Height Barrier | Quote from ODS accepted. Moss Green confirmed. £2653.09 barrier + £550 signs to be invoiced separately from the car park/MUGA. | Awaiting installation. |
Land Transfer/Registration | Clerk unable to find anyone who is aware of the agreement from the PC to take over the land on the A338 outside Dandridge Close. | Clerk to write to OCC to request that they install the bus stop as selected by the PC in December 2020. |
Title Deeds | Title Deeds obtained. In OneDrive | Council address needs updating with HM Land Registry |
Fruit Trees for Kings Leases | Delivered and planted. | Watering to be scheduled. |
Art Bollards | The artist is to design and creation of the features, the Parish Council will arrange for installation.
Request artists to send proposals to the Clerk and Cllr Green by 30th June 2024 to provide these for review. Cllr Green to review these. |
Clerk to communicate this to interested parties. |
Holmes Gardens Hedging | To be purchased (2024-04 item 10) |
14. To consider next steps for village green spaces in line with the Neighbourhood plan, e.g. Bioblitz, funding options for enhancement etc. (Cllr Small)
15. To consider a suggestion for a ‘pavement’ on Halls Lane (Cllr Small)
16. To consider a suggestion for a traffic/highways safety mirror on the intersection between Halls Lane and The Green (Cllr Small)
- To consider a change to the management plan for recreation fields, namely the biodiversity element in terms of mowing etc. (Cllr Small)
- To consider the replacement of the Playground Gates (Cllr Aram)
- To consider the purchase of a PC accounts package
- To agree the purchase of gym equipment and installation using the Section 106 funds received:
- To agree the items of equipment.
- To agree the location of the items.
- To agree the purchase and installation of protection for existing fruit trees and new fruit trees on Kings Leases (Cllr Green)
- To agree the renewal of the website subscription of the “.org.uk” website to run alongside the new “.gov.uk” website at £594.
- Finance
- To consider and approve invoices for payment and to review payments made since the last meeting:
- To note any receipts
- to consider any grant applications received
- Planning Applications
- To consider all recent applications received from Vale of White Horse District Council on the attached schedule and any other planning applications received between the circulation of this agenda and the meeting.
- To note Lawful Developments, Amendments and Discharge of Conditions
- To NOTE Decisions of the Local Planning Authority
- To note the date of the next normal meeting – Wednesday 8th May 2024 at 7:30pm
All proposals for the next agenda to be submitted to the Clerk by Tuesday 30th April 2024
Signed by:
Date: