Council Meeting – 9th October 2024
To Members of the East Hanney Parish Council:
YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council
on Wednesday 9th October 2024 at 7.30pm
to be held in the Olde Hanney Room, Hanney War Memorial Hall
for the purpose of conducting the following business:
Press and members of the public:
Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
- To receive apologies for absence
- To receive any Declarations of Interest from Councillors relating to items on the agenda.
3. To facilitate public participation with regard to items on the agenda. Anyone wishing to address the Council will be given three minutes to do. The public participation period shall not exceed 30 minutes.
- To receive updates from District Councillor.
- To receive updates from County Councillor.
- To confirm the accuracy of the minutes of the last meeting of the Council
- To agree on the quote from Caloo for replacements parts for the basket swing on the playground.
- To agree to having gullies emptied in conjunction with West Hanney.
- To agree to having the trees around the recreation ground area surveyed.
- To discuss the AGAR as per RFO’s email on the 17th September 2024
- To review recent floods in Ebbs Lane – report from Cllr Aram.
- To discuss letter from resident regarding the gate installed at Whitfield Gardens.
- To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:
Project | Status | Next Step/s |
Car Park | Incorrect Car Park Grid used, ODS to replace.
Retention being held until this is completed. Total adjusted order value £182,613.07 (net), total paid to date £173,482.42 (net). Amount due on completion £9,130.65+VAT. |
Matthew Beckley is on holiday until the 14th October and asked us to meet me when he gets back and do the snagging together |
Bird Boxes | At Cllr McKechnie’s house | To be installed. |
Rosie B’s S106 Land Transfer | Solicitors appointed. Awaiting progress.
Land adjacent to Dandridge’s Close under a separate title deed. Legal costs for land transfer to be paid by Vistry. It is not possible for PC is to be a Director of the Management Committee. Commuted Sum is index linked. The play area will be taken over once the legal handover has taken place. |
SM has written to Yasmin Farzana to get an update. Documents have been exchanged completion report due any day |
Fox | Fox has been installed. Retention to cover outstanding items – awaiting Kompan to complete. Clerk emailed Steve Sylvester (Director) 15/4/24.
Kompan have now raised an order for works to be undertaken FOC. |
Amount due on completion (£1230.77+VAT). Advised painting completed on Monday 3rd by Kompan., SM has requested paint codes and sharp bird tail – RR? |
Clerk’s Phone | To asked OALC if the Clerk can have a dual sim in her private phone | Email/Phone Call OALC – GD |
Delivery Locker’s | Speak to the Co-op and ask them can they give us any information on them. | Spoke to Co-op they couldn’t help as it’s all done at Head Office – Clerk |
EHPC Emails | Make sure all Councillors can get into their emails | GD – Going to Check |
Trim trail/gym | To agree the location along the western edge of Kings Leases | PA to establish the distance required from the new pitches |
Defibrillator | Awaiting installation following building works. | Register on WebNos/The Circuit.Who to action? |
Height Barrier | Quote from ODS accepted. Moss Green confirmed. £2653.09 barrier + £550 signs to be invoiced separately from the car park/MUGA. | Started to be installed on 21st September but has been put on hold until Matthew Beckley returns from holiday as we think it’s the wrong barrier. |
Land Transfer/Registration | Clerk unable to find anyone who is aware of the agreement from the PC to take over the land on the A338 outside Dandridge Close. | Clerk to write to OCC to request that they install the bus stop as selected by the PC in December 2020. |
Title Deeds | Title Deeds obtained. In OneDrive | Council address needs updating with HM Land Registry – Completed, emailed all councillors deeds. |
Sports Pavilion | To agree to engage with an architect | |
Art Bollards | The artist is to design and creation of the features, the Parish Council will arrange for installation.
Request artists to send proposals to the Clerk and Cllr Green by 30th June 2024 to provide these for review. Cllr Green to review these. |
Clerk needs to go through old emails to find quotes.
No quotes found. |
Pavilion | The construction of a sports pavilion | Council is awaiting preplanning advice from the Vale. Next stage is for procurement process to commence, to consider engagement requirements for a) architect, b)provider, and if these can be combined. Need to contact potential architects. Pavilion meeting to be held |
- Finance
Payments to be reviewed.
- Planning Applications
None received
- To note the date of the next normal meeting – Wednesday November 13th 2024 at 7:30pm
All proposals for the next agenda to be submitted to the Clerk by 7th November 2024