Council Meeting – 13th November 2024
To Members of the East Hanney Parish Council:
YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council
on Wednesday 13th November 2024 at 7.30pm
to be held in the Olde Hanney Room, Hanney War Memorial Hall
for the purpose of conducting the following business:
Press and members of the public:
Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
- To receive apologies for absence
Cllr Aram, Cllr Kirk, Cllr Dennill, Cllr Reed
- To receive any Declarations of Interest from Councillors relating to items on the agenda.
3. To facilitate public participation with regard to items on the agenda. Anyone wishing to address the Council will be given three minutes to do. The public participation period shall not exceed 30 minutes.
- To receive updates from District Councillor.
None Received
- To receive updates from County Councillor.
Received Parish Report for November 2024 – Emailed to all councillors
- To confirm the accuracy of the minutes of the last meeting of the Council
- Received email from School requesting a donation for Little Wandle phonics Books of £3000.
- Note that we had an email from Planning Enforcement Investigation Outcome.
- To sign the redaction of signatures on the AGAR and other documents.
- Application to the County Councillors Priority Fund.
Juliette is inviting applications in her report. Cllr Kirk suggested that we should promptly apply with an application; these are often on a first come first serve basis. Her priority areas as given as Road Safety, Family Activities, Education, and Footpath support.
- Agree to cost of £554 for a parish noticeboard on the Rosie B’s estate.
- To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:
Project | Status | Next Step/s |
Car Park | Incorrect Car Park Grid used, ODS to replace.
Retention being held until this is completed. Total adjusted order value £182,613.07 (net), total paid to date £173,482.42 (net). Amount due on completion £9,130.65+VAT. |
Met Matt from ODS on 31/10/24 about the unfinished work. ODS are doing the snagging when completed we will do an inspection with them to check we are happy. |
Bird Boxes | At Cllr McKechnie’s house | To be installed. |
Rosie B’s S106 Land Transfer | Solicitors appointed. Awaiting progress.
Land adjacent to Dandridge’s Close under a separate title deed. Legal costs for land transfer to be paid by Vistry. It is not possible for PC is to be a Director of the Management Committee. Commuted Sum is index linked. The play area will be taken over once the legal handover has taken place. |
Received email, close to completion we have responded with an invoice for payment of the S106 monies. |
Fox | Fox has been installed. Retention to cover outstanding items – awaiting Kompan to complete. Clerk emailed Steve Sylvester (Director) 15/4/24.
Kompan have now raised an order for works to be undertaken FOC. |
Amount due on completion (£1230.77+VAT). Advised painting completed on Monday 3rd by Kompan., SM has requested paint codes – still waiting. Sharp bird tail highlighted by ROSPA inspection – RR has emailed, awaiting response |
Clerk’s Phone | To asked OALC if the Clerk can have a dual sim in her private phone | Waiting for response from OALC |
Trim trail/gym | To agree the location along the western edge of Kings Leases | PA to establish the distance required from the new pitches |
Defibrillator | Awaiting installation following building works. | Register on WebNos/The Circuit. Who to action? |
Height Barrier | Quote from ODS accepted. Moss Green confirmed. £2653.09 barrier + £550 signs to be invoiced separately from the car park/MUGA. | Met Matt from ODS and we asked if we can have a split swing barrier locking at the side, ODS are talking to fabricators to see if we can do this. |
Land Transfer/Registration | Clerk unable to find anyone who is aware of the agreement from the PC to take over the land on the A338 outside Dandridge Close. | Discuss actions required to proceed with this. Clerk to write to OCC to request that they install the bus stop as selected by the PC in December 2020. |
Title Deeds | Title Deeds obtained. In OneDrive Title Deeds Apr-2024
|
Council address needs updating with HM Land Registry – Clerk needs to get full deeds, Cllr Kirk helping |
Sports Pavilion | To agree to engage with an architect |
- Finance
- Planning Applications
None received
- To note the date of the next normal meeting – Wednesday December 11th 2024 at 7:30pm
All proposals for the next agenda to be submitted to the Clerk by 5th December 2024