To Members of the East Hanney Parish Council:

YOU ARE HEREBY SUMMONED to attend a meeting of the Parish Council

The Annual Meeting of The Parish Council on Wednesday 14^th May 2025 at 7.30pm

to be held in the Olde Hanney Room, Hanney War Memorial Hall

for the purpose of conducting the following business:

 

Press and members of the public:

Members of the public wishing to address the Council during the formal meeting must make the Chairman aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.

 

1. To receive apologies for absence

 

2. Election of Chair.
   1. To elect the Chairman for the forthcoming year
   2. The Chairman to sign the Declaration of Office Form

 

3. Election of Vice Chairman
   1. To elect the Vice Chairman for the forthcoming year.

 

4. To co-opt a new councillor

 

5. To receive any Declarations of Interest from Councillors relating to items on the agenda.

 

6.    To facilitate public participation with regard to items on the agenda.  Anyone wishing to address the Council will be given three minutes to do.  The public participation period shall not exceed 30 minutes.

 

7. To receive updates from District Councillor.

 

8. To receive updates from County Councillor.

 

9. To confirm the accuracy of the minutes of the last meeting of the Council.

 

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Finance

 

10. Budget review 24-25 – (RFO)

 

11. Annual review of Asset Register. – (RFO)
12. Paperwork for laptops

 

12. To discuss the unpaid invoices from Golden Sparrows & Serious 4 Sports. – (RFO)

 

 

 

 

Administration

 

13. Review & accept Standing Orders & Financial Regulations & Risk Assessment.

 

 

14. To discuss insurance which expires end of May – (Clerk)

 

15. To discuss paying half of RFO membership fee for SLCC with Challow Parish

 

 

 

Environment

 

16. To discuss quotes for skip.
17. McCarthy Marland – 6yd £322.80 inc VAT

8yd £373.20 inc VAT

 

1. Walter Breakspear – 6yd £250 plus VAT

8yd £320 plus VAT

 

17. To discuss the pest control in the allotments. – (Cllr Dennill)

 

 

18. To discuss the £3000 we had from OCC for the footpaths – (clerk)

 

 

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19. To review the Councillor’s Responsibilities.

 

Councillor	Area of Responsibility
Stephen McKechnie	Liaison with District and County Councils. Parish Council representative on the Hanney War Memorial Hall Operations Committee (as Chairman)
Paul Aram	Playing field and sports club development and associated projects Annual litter pick;
David Kirk	Scrutiny Leadership of the East Hanney Neighbourhood Plan Steering Group
Dickon Green	Community Safety, Resilience, Highways. (Neighbourhood Action Group and Speedwatch, Parish Council representative on the Emergency Planning Committee, Fix My Street Womble)
Garth Dennill	Parish Council representative on the Hanney War Memorial Hall Operations Committee; Allotments; Footpaths
	Public Open Spaces – including Parish Council assets.
	Environment and Biodiversity
	Internal accounts checker Playgrounds within the Parish Local group liaison

 

 

20. To receive updates arising from the previous minutes and ongoing projects not otherwise on the agenda:

 

Project	Status (Black=Existing detail, Red = New Info)	Next Step/s
Land Registration	Register for the land at the A338 – bus stop Register for the triangle of land at Rosie Bee	Stuart Kocan has reply Cllr Green will discuss at the meeting.
Footpath	Repair to footpath from the iron bridge to stile	Cllr McKechnie to investigate & report before approval by the PC.
Pavillion	Architect had been appointed & outline sketches for the meeting in May	Cllr McKechnie receiving
Ruby Post	Quotes needed	Cllr Kirk to obtain quotes.

 

21. Finance Review

 

 

22. Planning Application Review and Action as required.

 

 

23. To note the date of the next normal meeting – Wednesday June 12th 2025 at 7:30pm

All proposals for the next agenda to be submitted to the Clerk by 5^th June 2025